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Scheduler Fast Facts


Announcements

  • The University of Maryland made some improvements to CourseEvalUM in Summer and Fall 2017. Click here to learn more about our accomplishments and upcoming plans.


Overview

This page provides information for Scheduling Officers and others who have responsibility for flagging courses and instructors in SIS for evaluation each semester. Information included here provides details about how to make these flags (see Scheduling Office Tools) and about how to review drafts of course and instructor lists reflected from SIS to CourseEvalUM (see CourseEvalUM Tools).

Schedulers are responsible each term for reviewing SIS course evaluation flags, making edits as appropriate, and then reviewing the accuracy of those edits each term in the CourseEvalUM lists prior to the end of Drop/Add each semester. Results produced in CourseEvalUM can be only as good as the data (course dates, teaching roles, etc.) on which they are based. The role of the Scheduler is very important to this process.

Completing your review of scheduling data by the end of drop/add helps ensure we launch CourseEvalUM with up-to-date, accurate information. It also ensures that other data systems that use the information for reporting are correct. Changes are pushed to the system nightly, however, if changes occur after an evaluation opens, they are not necessarily incorporated. Please review the email from CourseEvalUM for more details and contact information. You may also contact your college course evaluation liaison.

Major changes were implemented in CourseEvalUM for Fall 2016. Click here to learn more. This includes the rolling dates feature which depends on the SIS section start and end dates being accurate; please check non-standard courses dates. Since instructors now have access to TA reports, the correct assignment of roles is critical.

Evaluation Requirements

Inclusion: CourseEvalUM is the official University-wide online evaluation system, authorized by the University Senate. Results are used for improving teaching and learning at Maryland as well as for instructor review and course assignment. All credit-bearing course sections that are not flagged in SIS as Individual Instruction courses (e.g. internships, student teaching) are expected to be evaluated. A small number of classes that end very early during the semester or after it is over also will not be evaluated. Beginning Fall 2016, course sections with fewer than five enrolled students will be evaluated, but reports for these small sections will not be generated to protect student anonymity.

In order for a course to be evaluated, at least one person must be assigned to the course via SIS as instructor of record, other instructor, or TA. Department schedulers may indicate whether additional instructional personnel beyond the lead instructor should be excluded from evaluation.

Invitations: All students registered for courses being evaluated will be invited by email to complete an evaluation. Students who add the course after the end of schedule adjustment will be invited, as long as the evaluation period for the course has not closed. Students who drop the course will no longer be invited to evaluate it. Students will receive reminders periodically throughout the evaluation period for courses in which they have not yet completed an evaluation. Instructors will receive an e-mail notice prior to the start of every course's evaluation period, announcing its opening.

Support: Each college has a Course Evaluation Liaison who works closely with IRPA in the implementation of the process. They can guide you regarding operations and implementation questions you may have (e.g., how do you get more than one person evaluated for a course, where do you find the dates for the next evaluation process).

Evaluation Dates

Evaluations occur on a rolling basis based on the duration of the course and its end date. Evaluation dates are set using the following logic and cannot be manually overridden.
table of date logic
To see evaluation dates for all courses in a department or college, view the Course List

Teaching Assistant Course Evaluations

Starting in spring 2012 the evaluation system asks TA-specific items and produces evaluation results based on TA-specific items. If your department has not yet chosen to evaluate TAs because of some previously shared reporting, now is the time to consider including TAs in the evaluations. TAs serving as TAs (rather than Instructor or co-Instructor) see only the results of the TA items; they no longer see shared results for general course items. Instructors evaluated in the same sections as a TA will now also be able to review the TA results. This was not previously possible. View list of all University items. This list has all 16 standard University-wide items along with the 4 TA-specific items used when a TA is evaluated.

Scheduling Office Tools

The Scheduling Office resource page provides you with more detail about how to flag or unflag a person or course for evaluation in SIS Teacher Collect. Their page includes information on inclusion and exclusion of courses as well as instructions for making flags in SIS. Please contact Scheduling directly about the mechanics of making entries in SIS. If your question is broader than that, they will direct you to the CourseEvalUM Team.

In order to be evaluated, a teacher must be assigned a Function Code of 1 (Instructor of Record), 2 (Other Instructor), or 3 (Lab/Discussion Leader) and an Eval value of Y. Teachers with function codes of 1 or 2 will be considered Instructors for evaluation purposes, and those with a function code of 3 will be considered TAs.

IRPA CourseEvalUM Tools

Course and Instructor Lists: The Course List indicates the courses that will be evaluated, and the Instructor List indicates which instructors will be evaluated in those courses. Schedulers should review and verify the accuracy of the Course and Instructor Lists for their units, making changes in SIS as needed. After making changes in SIS, please return to the lists the next business day and confirm your changes are reflected. If your changes do not appear as expected, please be in touch with the CourseEvalUM Team.

To use the Course and Instructor Lists:
1. Select the desired evaluation period.
2. Choose a college or department (but not both), a display option (web vs. Excel), and a report (course vs. instructor list).

Tips for reviewing the Course List:

  • Note the dates of the evaluation period in the help text at the top of the report. If you have courses whose evaluation ends before or after the evaluation period, please contact CourseEvalUM@umd.edu.
  • Italicized, red text indicates courses in which neither an instructor nor a TA is identified for evaluation. These courses will not be evaluated unless scheduling information is updated in SIS.
  • There are three columns reflecting counts of people associated with a course. STU CT indicates how many students are registered - sections with fewer than five will be evaluated, but reports will not be generated. INST CT indicates the number of instructors to be evaluated, based on SIS Teacher Collect information. TA CT similarly indicates the number of TAs to be evaluated.

Tips for reviewing the Instructor List:

  • Note the dates of the evaluation period in the help text at the top of the report. If you have courses whose evaluation ends before or after the evaluation period, please contact CourseEvalUM@umd.edu.
  • Italicized, red text indicates instructors who do not currently (i.e. for the "last updated" date listed at the top of the report) have a Directory ID and/or an active appointment for UMD in PHR. Please validate that these instructor assignments are correct. These instructors will be evaluated but will not be able to access the CourseEvalUM system.
  • The TEACHING ROLE column indicates whether the person will be treated as an Instructor or TA for this section, and is based on information from SIS Teacher Collect.
  • For additional questions or concerns, please email CourseEvalUM@umd.edu.

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